These rules were made under Article 61 of the Articles of Association of the Company and were adopted by the Coordinating Body 11 May 2004.

Amended and agreed at Coordinating Body meeting on Thursday

21st September 2006.

A. MEMBERSHIP

1. SPUCP has the following categories of membership:

a. Full - open to residents of St Pauls and St Agnes aged over 16

years old, with full voting rights.

b. Associate - open to local workers, supporters, and other individuals who live outside the area or agencies who provide services in the area - without voting rights,

c. Junior - open to residents of St Pauls and St Agnes aged 16 years

and under, without voting rights.

d. Supporter - anyone who supports the aims of SPUCP and does not

qualify for full or associate membership.

2. All members have the right to attend, make nominations and speak at general meetings of SPUCP, but only Full members have voting rights.

3. A register of members will be kept in the SPUCP office and will be available for public inspections.

4. All applications for membership must be on the appropriate form and be approved by the Coordinating Body.

Membership forms will be received by the Membership Secretary who

will check them and provide a list to the forthcoming Coordinating Body

meeting.

5. All Directors are deemed to be Full Members of SPUCP, even if they

live outside the area. Directors who live outside the area may become Associate Members when they cease to be members of the Coordinating Body.

B. COORDINATING BODY

1. SPUCP has a 21 strong board consisting of 9 Elected Directors and

eight Nominated Directors.

2. The 12 Elected Directors shall consist of one local resident from each

of five electoral Zones and one local resident from four Black and

Minority Ethnic communities, one resident over 65, 2 residents aged 18 -25

3. The seven Nominated Trustees shall consist of:

a. Two representatives from Bristol City Council.

b. Two representatives from community organisations. Both

must have Management Committees with a majority of local residents and at least one must be Black- led (BDA definition of Black-led).

c. One from Avon and Somerset Police

d. One from the local business community.

e. One from the Registered Social Landlords

f. Primary Care Trust

g. Two places from faith communities or 1 Muslim and 1 Christian

h. Two places representing local schools (primary & secondary)

4. Employees of SPUCP cannot be Directors.

5. The Coordinating Body shall have a number of Co-opted members to

provide advice and support. These co-opted places will change

according to the priority areas of work. From 2004 the following agencies will be invited to send a co-opted member to the Coordinating Body:

i. Regional Development Agency

ii. Stokes Croft Local Action Group

iii. Two under 18 reps

6. Advisers will be invited to attend meetings and sent papers from the

meeting for appropriate information, for example:

a. Bristol City Council Officers e.g. Area Services Manager,

Children's Services Manager, Equalities Officers, Sustainable City

Team)

b. Tenants Groups from the neighbourhoods that sit on the other

side of the SPUCP boundary.

c. Bristol Eastside Traders

7. The CB will generally meet monthly in a public place, except when

discussing items of a confidential nature.

8. The CB shall have the power to set up sub-committees to carry out

business on its behalf. For example:

a. Chair and Officers Group

b. projects & finance

c. media and communications

9. Supporting, and accountable to, the CB are a number of Task Groups

and Project Groups. The current Task Groups are:

a. Neighbourhood Management

- Drugs Task Group

b. Family Support Services

c. Housing & External Environment

d. Youth and Play

e. Arts and Culture

f. Health, Well-being and Independent Living

10. The role of Task Groups are to develop and monitor the delivery of the neighbourhood plan, facilitate joint planning and changes in services to meet the needs of local people and lead on new and innovative projects where these are a priority in the Neighbourhood Plan.

11. Membership of Task Groups is open to anyone living and working in the

area and shall consist of representatives of the board, local residents,

local organisations, City Council officers, relevant statutory agencies

and mainstream service providers. SPUCP aims towards a 50%

resident input.

12. Task Groups will normally be chaired by a local resident.

13. At the first meeting of the Coordinating Body following the AGM the

following officer positions will be elected:

Treasurer

Company Secretary

Membership Secretary

(the appointment of Chair and Deputy Chair will be made at the AGM)

14. From time to time it will be necessary for the Coordinating Body to deal

with items in a closed session e.g. matters relating to personnel. The

item will be clearly marked on the agenda and observers and people in

attendance will be asked to leave the meeting. It will be the responsibility of the Chair to ensure all those present are entitled to be there.

C. APPOINTMENT OF DIRECTORS

1. Elected Directors shall be nominated via being successful in community elections. The elections to be carried out under the agreed election rules

(adopted by the CB on 11 May 2004 & amended 21st September 2006)

2. Elected Directors will usually serve a four year term with elections being

held every two years. Four places will have elections again two years after the first elections. Therefore, after the first election four elected representatives will serve a two years term.

3. Nominated Directors shall be nominated by the appropriate organisation

or meeting as agreed by the Coordinating Body.

3.1 Community & Voluntary Sector

Two representatives of the community and voluntary sector with a

management committee made up of a majority of people who live in St

Pauls/St Agnes and at least one of the groups will be Black-led (BDA

definition).

The two reps will be nominated as follows:

i. A meeting will be called of community and voluntary sector

organisations.

ii. Those registering their attendance will be sent the following

information prior to the meeting:

- information about SPUCP

- information about the nomination process for community and

voluntary groups

- information about being a Director

iii. Organisations meeting the criteria and wanting to be represented on

the CB will complete and return a nomination form prior to the meeting.

iv. A list of nominees will be circulated prior to the meeting,

time permitting.

v. The meeting will agree the 2 organisations. In the event that there

are more than two groups that meet the criteria a ballot will be held.

vi. In the event the only people to attend the meeting are the two

organisations to have put their name forward they will automatically

be the nominees if they meet the criteria.

vii. One other community and voluntary group based in the area.

3.2 Business community

i. With the support of BEST and the BCC Economic Development

Team SPUCP will organise a 'business community' event in order

to seek a nomination.

ii. BEST will provide continued support to that representative.

3.3 Faith community

i. A meeting will be held of all faith community leaders to gain their view/recommendation on the faith communities places and secure

representation from Christian and Muslim organisations.

ii. These two places are not about representing all the different faiths

but about bringing significant institutions with followers and resources to

the Partnership table.

3.4 Registered Social Landlord

i.Places for People, Knightstone Housing Association and United Housing Association and any other RSL attending the Housing Task Group meeting are invited to collectively nominate 1 representative.

4. If there is a vacancy the organisation/meeting will be given a set period

of time to fill the vacancy. If the organisation/meeting is unable to fill the place the Coordinating Body will consider an alternative.

5. Elected Directors who are not re-elected are deemed to have resigned.

6. Nominated Directors who are not re-nominated by their organisation are

deemed to have resigned.

7. The maximum term of office for any Director shall be eight years. After a break, they may be a Director again.

D. GENERAL MEETINGS

1. No business shall be transacted unless the quorum (10% of the full

membership or ten full members, whichever is the greater) is present.

2. If a quorum is not present within 30 minutes from the time appointed for the meeting, or if during a meeting a quorum ceases to be present, the meeting shall stand adjourned to the same day in the next week at the same time and place or to such time and place as the trustees may

determine. If the adjourned meeting is not quorate 30 minutes after the

time appointed for it to start, the members present shall constitute a quorum.

3. The business of the Annual General Meeting shall include:

a. Consideration of the minutes of the previous meeting and matters

arising from them.

b. Consideration of the accounts and any documents annexed to

them.

c. Consideration of Coordinating Body report.

d. Consideration of the report of the auditors.

e. The appointment of Directors.

f. The appointment of a Chair person and Deputy Chair.

g. The appointment of Auditors.

h. Such other business as Coordinating Body thinks fit.

4. Election of Chair and Deputy Chair

i. The Chair-person must live in the area.

The Deputy Chair could be any other member of the Coordinating Body.

Deputy Chair is an agency rep.

ii. The Nominees and Elected representatives will get together prior to the

AGM to agree nominations for the Chair and Deputy Chair to go to the

AGM.

iii. Nominees for Chair and Deputy Chair will complete a nomination form

with proposer and seconder prior to the AGM.

iv The AGM will vote in the candidates.

v. In the event that there is more than one person for each position a ballot

will be held. A profile for each candidate will be available at the AGM.

vi. Each person present at the AGM will vote privately for the person of their

choice. The votes will be counted and the person with the most votes will

be elected as the Chair and Deputy Chair for four years (or two if they are

representing areas which come up for re-election in two years following

the initial 2004 vote).

vii. If the Deputy Chair is an agency rep there is a limit to the length of time the Deputy Chair can deputise for the Chair. In the event the Chair is unable to perform their role as Chair for any prolonged period of time the Coordinating Body should elect an interim resident Chair.

5. Code of Conduct

5.i All members of St Pauls Unlimited are expected to work within the Code of Conduct. Coordinating Body members are expected to model the behaviour expected of others by work within the Code of Conduct and by setting an example to other people in the way meetings and other partnership business is conducted. To this end Coordinating Body members will respectfully ensure other members work within the Code of Conduct.

5 ii St Pauls Unlimited takes seriously its role in the community and understands that all members, particularly the coordinating body and officers group are role models and ambassadors.

5 iii Coordinating Body members are expected to act within the wider interest of the Partnership.

5 iv. In the event that any member of the Coordinating Body fails to work within the Code of Conduct the ‘Code of Conduct Implementation procedures’ will be enforced (see the Code of Conduct).

6 . Removing Coordinating Body Members

Coordinating Body members, including Officers can be removed from office in the event that:

6 i. The member has failed to attend four consecutive meetings and have not given a good reason for their absence and having received a letter asking them to confirm their intentions.

6 ii. Coordinating Body members will be removed from Office by a vote of the Coordinating Body if the majority of Coordinating Body members have good reason to believe the person is not acting in the interest of the CB and the Partnership. Not acting within the interest of the partnership includes:

6 iii. Having to be reminded to work within the code of conduct more than three times

A complaint is taken against them and the complaint is upheld.

Undermining the work of the Partnership and other members of the CB members

Fraud, theft and any other action that brings the partnership into disrepute or threatens the viability and future of the Partnership

6 iv. In the event there is a vote of no confidence by the CB a letter will be sent to the constituents to explain what has happened and a new election held.

7 . Removal of an Officer - Chair, Deputy Chair, Treasurer, Company Secretary & other officers

7i. Officers are invested with a great deal of trust and can expect to receive support from colleagues at the CB to enable them to do their job.

7 ii. The Chair and Deputy Chair are elected by the membership at the AGM but can be removed from officer position (but not necessarily the Coordinating Body) by a vote of no confidence by the Coordinating Body if they:

· fail to work within the Code of Conduct as detailed above.

· fail to attend officers meetings or carry out the duties required

· act against the interests of the Partnership as determined by a majority of Coordinating Body members.